If your User Role or Type has appropriate permission, you can access a table of all defined CRFs in your OpenClinica system. To do so, in the Tasks menu, under the Monitor and Manage Data module, select CRFs. The Manage Case Report Forms page opens, presenting the table. Use this page to view information about defined CRFs and to find and organize the CRFs.

You can also use this page to create defined CRFs and modify them. Certain User Roles and Types can perform additional actions: see Remove, Restore, and Delete Defined CRFs.

Manage CRFs table

If you want to view and manage CRFs that contain Subject data for Study Events, see View Event Details in Subject Matrix.

1.4.1 Find and Organize CRFs

By default, defined CRFs in the Manage CRFs table are listed in alphabetical order by CRF Name. If there are more CRFs than can be viewed on the page, access other pages using the arrows at the top of the table.

You can sort the data by another column if that column header is a link: click the column header. To reverse the sort order in the column, click the column header again. An arrow next to the column header indicates the current sort order: up for ascending and down for descending.

To find a defined CRF that includes a string you specify, enter the string in the Find field, then click the Find button. The table shows only those CRFs whose name includes the string you entered. For example, type CT to find all defined CRFs whose name includes CT.

1.4.2 View Original CRF and CRF Versions

From the table of CRFs, you can view information about the parent record (termed “original version”) for a CRF and the versions for it. To view the parent record, click the View icon in the row where the version is “original”. The View CRF Details page opens. The Studies to which the defined CRF is assigned are listed under Studies Using This CRF for Data Entry (the current Study is not listed). 

View CRF Details - From Manage CRFs

The Items table has been introduced in OpenClinica version 3.1.3 to allow viewing which items are part of which CRF versions and provide a check on CRF integrity. OpenClinica 3.1.2 and earlier versions allowed items to be moved from one group to another in different CRF Versions. At the same time OpenClinica ODM does not support this type of structure change between different CRF versions, meaning data extracts can be broken for items that changed their group from one CRF version to another. If CRF has items moved from one group to another the Items table will show error message for the such items.

View CRF Details - Item table

From the View CRF Details page or from the Manage CRFs table, you can view a CRF version as it appears in the OpenClinica web interface. To view it, click the View icon for the version you want to view. The form opens, showing the first section. To see another section, click the tab for it. Note that when the CRF is viewed in this manner all hidden fields in the CRF are displayed.

View CRF Version