15.7 Remove, Restore, and Delete Study Events and CRFs for a Subject

You can remove a Study Event CRF if you want to prevent the information in it from being changed, but still want to access the information and potentially restore it for future use. You cannot remove a Study Event CRF when the Study Event status is “scheduled” or “not scheduled.” To remove a Study Event CRF for a Subject:

1. In the Subject matrix, click the View icon in the Actions column.
   The View Subject page opens.
2. Click the Remove icon  for the Study Event CRF you want to remove.
   The Remove CRF from Event page opens.
3. Click Remove Event CRF.
4. Click OK in the confirmation dialog box.
   The View Subject page opens, reflecting the removal of the Study Event CRF for that Subject.

After you remove a Study Event CRF:

• You cannot change data in the Study Event CRF.
• You can create Discrepancy Notes for Items in the Study Event CRF.
• The Study Event CRF status is “invalid” .

After a Study Event CRF has been removed, you can restore it so that you can enter data in it:

1. In the Subject matrix, click the View icon in the Actions column.
   The View Subject page opens.
2. Click the Restore icon for the Study Event CRF you want to restore.
   The Restore CRF to Event page opens.
3. Click Restore Event CRF.
4. Click OK in the confirmation dialog box.
   The View Subject page opens. The Study Event CRF status is no longer “invalid.”

If you no longer need the data in an Event CRF, you can delete that Event CRF. This is most often used when one Subject’s data has ben entered into another Subject’s form. Unlike the Remove action, once a Study Event CRF has been deleted, that data cannot be restored.

You cannot delete a Study Event CRF if the Event status is “scheduled” or “not scheduled.”

To delete a Study Event CRF for a Subject:

1. In the Subject Matrix Actions column, click .
   The View Subject page opens.

2. For the Study Event CRF you want to delete, in the Actions column, click .
   The Delete CRF from Event page opens.

3. Click Delete Event CRF.
   A confirmation box displays.
   
4. To confirm the deletion, click OK.
   The View Subject page opens, reflecting the deletion of the Study Event CRF for that Subject.

After you delete a Study Event CRF:

• The CRF is cleared of all data and is available for re-entry.
• All Notes and Discrepancies associated with the Event CRF are set to auto-closed and attributed to the username of the person who deleted the Event CRF.
• All Rules that had executed based on the deleted data are reset.
• All fields that have show/hide functionality are reset to their original state, whether show/hide is done in a Rule or using Simple Conditional Display.
• The Study Event CRF status is “data entry started.”
  The status is set to “data entry started” because data entry was started on this form, and there is provinence data associated with that Event CRF (e.g., the audit log and any auto-closed Notes and Discrepancies).